AoIR 2019 Inclusion Resources

Welcome to #AoIR2019! We are excited to welcome you to the conference, and we are pleased to be able to provide the following information to ensure all delegates feel welcome and supported. If we can provide you with any further information or advice, please let us know. To get in touch, you can contact Michelle Gardner, the Association Coordinator by email ac@aoir.org, or via a direct message on Twitter: @AoIR_org 

Please note that if you have immediate concerns for your safety or there is an emergency, contact QUT security on:

Phone: 3138 5585; Int. phone: +61 7 3138 5585; Toll free:180 006 5585


Mobility, accessibility and disability

The conference venues (P, Z and O Blocks) have been chosen for their accessibility, including wheelchair access to all levels and accessible parking, if required. Accessible toilets are available in all the main conference areas. 

Please see the following link for the Gardens Point campus accessibility map: https://cms.qut.edu.au/__data/assets/pdf_file/0014/33314/gardens-point-accessibility-map.pdf

Note that elevated walkways provide direct access to Z block on level 4, which is also the entry level for P Block and the O Block rooms.  All conference rooms, including lecture theatres, are wheelchair accessible. 

Hearing loops are available in the main lecture theatres, and all other teaching spaces. Please let us know in advance if you need access to a hearing loop. 

Microphones

We ask that all speakers in larger rooms use microphones if they are available to ensure appropriate levels of audibility. Even if you believe you are able to project your voice well, other delegates may still experience difficulty in hearing you, particularly in the larger rooms. 

Speaker’s notes

It is not a requirement that presenters provide speaker’s notes for participants. However, we recognise that some conference delegates benefit from access to notes and we encourage presenters to make slides or speaking notes available online or in printed form wherever possible.  If you choose to provide these materials, please alert your audience members about where they may find the materials. 

LGBTQIA+ 

QUT is proud to support staff, students, and visitors who identify as lesbian; gay; bisexual; transgender; intersex; queer or questioning; asexual, agender or aromantic; and those with other diverse genders and sexualities (LGBTQIA+). Our Ally network provides support, safe zones, services, events, information and resources to the QUT community. Please see the following link for additional information. https://www.qut.edu.au/about/services-and-facilities/all-services/ally-network

Gender-neutral bathroom facilities

AoIR 2019 is taking place in areas of QUT that are accessible to the public and to QUT staff and students and we are restricted to the range of toilet facilities currently made available by the University. QUT is currently constructing new gender-neutral bathroom facilities in V block at Gardens Point campus, but these may not be available in time for the conference. The conference buildings, however, offer a number of unisex, accessible toilets, as detailed at the following link: https://qutvirtual4.qut.edu.au/web/qut/service-directory?action=view&id=310.

Parenting room

A parenting room with baby change facilities is available for people seeking privacy to breastfeed or express breast milk, as well as accessible toilets with baby change facilities. This is located in P Block, Level 3, at the back of the food court. 

Religious facilities and Muslim prayer rooms

QUT provides a multifaith chaplaincy at Gardens Point campus in Room 217A and 217B (G-H Link Building). The chaplaincy facilities include male and female Muslim prayer rooms, faith-based services and ceremonies, and tea and coffee facilities. Please see further information here:

https://www.qut.edu.au/about/services-and-facilities/all-services/religious-services-and-facilities

Child care

Unfortunately, short-term and occasional child care is not available at QUT’s campuses, and it is not possible for the conference to organise short-term child care on campus.


AoIR 2019 Code of Conduct 

All attendees, speakers, sponsors and volunteers at our conference are asked to abide by our code of conduct. Organisers will respond appropriately where necessary to uphold the code and we ask for cooperation from all participants to help ensure a supportive and safe environment.

Our conference is dedicated to providing a respectful, supportive and harassment-free conference experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), or technology choices. 

We ask that conference sessions be conducted in a supportive manner and that all discussion be conducted respectfully and collegially. Session chairs are responsible for ensuring sessions are conducted in a supportive and fair manner.  The chair's role is to introduce the speakers, keep time (ensuring equal allocation of time to all speakers), and moderate the Q&A ensuring questions are respectful, constructive and to the point. Session chairs and session participants should disallow long-winded, and/or aggressive behaviour from audience members. Furthermore, during Q&A the chair should ensure a fair and equitable process to manage questions from the audience. Session chairs should not speak on behalf of the panellists or comment on the content of their papers, unless it is part of the general discussion about the paper during Q&A.

Presenters’ requests regarding photography and social media coverage of their presentation should be respected and followed. In addition, while we encourage social media coverage of AoIR2019, we ask delegates to be mindful of other participants’ privacy when sharing photographs or video footage.  

We do not tolerate harassment of conference participants in any form. Harassment includes offensive verbal comments related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion, technology choices deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.

If a participant engages in harassing behavior, the conference organisers may take any action they deem appropriate, including warning the offender or asking them to leave the conference with no refund.  If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of conference staff immediately. You can contact Michelle Gardner, the Association Coordinator by email ac@aoir.org, or via a direct message on Twitter: @AoIR_org 

Please note that if you have immediate concern for your safety or there is an emergency, contact QUT security on:

Phone: 3138 5585; Int. phone: +61 7 3138 5585; Toll free:180 006 5585

Conference staff can be found at the conference registration desk, and will be happy to help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference. We value your attendance.

Adapted from https://confcodeofconduct.com/.

This work is licensed under a Creative Commons Attribution 3.0 Unported License



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